This policy applies to the Ohio Clinicians for Climate Action Organization (OCCA). The policy outlines procedures that all student or trainee members of the OCCA who are seeking reimbursement for expenses directly associated with climate and health must follow for reimbursement to be considered. Expenses that are not correctly submitted with supporting documentation outlined below can be considered non-reimbursable. The program manager reserves the right to deny any request for reimbursement.
The OCCA reimbursement request must include a clear description of the business purpose related to the mission of the OCCA (Climate and Health). Itemized, legible receipt/s must include the date and total cost of expenses. A short 3-5 paragraph summary of what was learned at the conference, education, advocacy event must be submitted with your paperwork and will be used as a blog post on the OCCA website. Your write-up may also be used in social media posts.
Reimbursement of up to $150 per person per year will be given until the budgeted funds are used. Once the budgeted funds are used no further reimbursement will be given for that year. The deadline for submission for reimbursement is no later than 30 days after you attended the event. Reimbursement can take up to 45 days after submission and further information may be requested.